We, as the staff, are here to serve you. If you need anything from us please don’t hesitate to ask. There are, however, a few rules that we ask that you follow.

Badge Policy:
By purchasing a badge from NerdaCon, you are agreeing to abide by all policies stated here and all laws in the state of Georgia. Your purchased attendance badge will grant you access to the convention as printed on the badge for the dates and/or times printed on them.  Badges remain the property of NerdaCon, and must be surrendered on request by a NerdaCon staff member. Access to all areas rented by the NerdaCon event require a NerdaCon event badge to be present and displayed at all times. Persons without a badge in any NerdaCon event spaces will be required to buy a membership or be asked to leave the event area. Persons needing to pick up their badges will be allowed to visit the NerdaCon information desk in order to pick up their badges and other merchandise.
Please note: There will be no refunds given at this time for attendee registration. Please contact us at inquiries@nerdacon.org if you have any special circumstances.
Children age 6 and under are admitted free of charge with a paying adult (parent or guardian ages 18+).

Costumes:
While we strongly encourage our guests to come in costume, please keep in mind that, during the day, there may be children present at the convention. Please use common sense when picking a costume. We ask that you abide by these standards – shirt and shorts for men and full-coverage bikini top and shorts for women. Nudity and revealing costumes are absolutely not allowed. If a director or organizer decides that your costume is inappropriate, you will be asked to change. If a change of clothing is unavailable you will be asked to leave until you change out of the costume. Items such as stilts, leashes, or any other prop that may cause harm to the attendee or other attendees are not allowed. All attendees are required to wear footwear at all times while attending NerdaCon for safety reasons.

The NerdaCon staff would like to remind everyone that cosplay DOES NOT equal consent. Any form of harassment towards any attendee, no matter what the attendee is wearing, will result in the offender being removed from the convention grounds by security. Please report any issues to either the information desk, a NerdaCon director or any uniformed police officer.

Photography/Videography:
Photography and videography are allowed in all NerdaCon-related spaces except for viewing rooms or any rooms that explicitly state otherwise. We only ask that you do not block the flow of traffic, especially in hallways or doorways, to take a photo/video of a subject and to move to a less-crowded area first. We allow photographers/videographers to set up any lighting or other equipment, but please refrain from setting up any equipment that is either in a crowded area or cannot easily be moved in the event that you are asked to move from your location. In addition, if an attendee does not wish to be photographed or filmed, please refrain from doing so or else it may be deemed a violation of our conduct policy.

Please note that by attending NerdaCon, you are authorizing NerdaCon and its designees to use the attendee’s name, voice, and likeness and all reproduction thereof in all media (photographs, videos, etc.) now or hereafter for all purposes in perpetuity.

Weapons:
As with any convention, there’s going to be costumes. If your costume has weapons, make sure it’s obvious they’re fake. Examples of this would be orange tips on toy guns. Peace-binding will be required for all props and will be marked at the registration booth. This is for your protection as much as the protection of our other guests. Security will not hesitate to aggressively handle a breach of the weapons policy.

You may NOT bring any of the following to NerdaCon:
Firearms and ammunition of any kind, including but not limited to: rifles, shotguns, hand guns, BB guns, pellet guns, cap guns, air-soft weapons, paintball guns, blow guns, tazers, explosives, knives, swords, daggers, sword canes, switchblades, bali-song(butterfly) knives, axes, hatchets, pole arms, staffs, clubs, wooden or metal bats and paddles, bows, arrows, martial arts weapons, brass knuckles, chains, whips, pepper spray, mace, gas/electric chainsaws (with or without the chain), any steel/metal weapons, and any projectile item, toy or real.

Any attendees who carry or otherwise bring prop weapons, replicas, or similar items do so at their own, sole, and absolute risk, and assume all risks of liability, harm, damage, or lose to any person or property  injured or otherwise harmed, intentionally or accidentally, directly or indirectly by such items or the attendee carrying them. NerdaCon, its affiliates and subsidiaries are and shall not be liable for any injury, harm, damage, or other risk or liability associated with any attendee’s use of any weapon, replica, or prop, whether permitted or banned, while attending NerdaCon. NerdaCon reserves the right to deny entry to the convention for any person(s) that do not comply with the posted weapons policy.

Conduct:
We ask that you keep in mind that, while conventions are a total blast (especially ours), that you are still in a public place. Shouting obscenities is a very quick and effective way to have yourself removed. The same can be said for the disruption of any event or panel at the convention, through vulgar language or otherwise. We also do not tolerate harassment in any form. Harassment is defined as stalking, bullying, aggressive behavior, or any other altercation that may fall under this category, as well as harassment based on gender, age, ethnicity, sexual orientation, height, weight, cultural background, etc. This applies to anyone and everyone at the convention. If you feel that you are being harassed, please find a volunteer staffer and let him or her know. Anyone found in violation of this policy may be removed from the convention.

Children:
NerdaCon is a considered a family-friendly event during all hours of the convention. If you do bring your children to the event please be mindful of them. The venue can become crowded and it may be easy for a child to become lost or disoriented. Any lost child will be brought to the NerdaCon information desk. While we do not require it, we strongly encourage parental supervision for attendees under the age of 13.

No Tolerance Policy:
Illegal substances and alcohol are not allowed to be carried or consumed by anyone at the convention. Period. Doing so WILL result in removal of the attendee’s badge and expulsion from the convention grounds.

Smoking Policy:
Smoking is only allowed in designated areas outside of the convention building and away from any doorways as per the state of Georgia law.

Please note: Any form of electronic cigarette or similar devices is prohibited to be used in any of the indoor convention space. Any attendees that wish to use such devices must follow our general smoking policy.

Violation of this policy is grounds for removal from the convention and grounds.


NerdaCon reserves the right to refuse admission to any individual and to eject persons from the event locations.

By attending NerdaCon all attendees agree to the attendance policy.

In addition, by attending NerdaCon, all attendees agree to have their photos taken or be filmed by NerdaCon staff for promotional purposes of the convention, and that attendees should inform any such NerdaCon staff member if they do not wish to be photographed or filmed. 

Limitation of Liability: In no event shall NerdaCon, its affiliates and subsidiaries, and Columbus State University have any liability for any damage, inconvenience, loss or expense or stress, which might be caused to the attendee or the attendee’s property while attending NerdaCon.

NerdaCon reserves the right to make changes to these policies at any time.

Last Updated: November 2016